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Offre d’emploi/Assistant à Lomé à l’UNAIDS

Publié le mercredi 22 aout 2018  |  UN JOBS
© Autre presse par DR
Lutte contre le VIH-SIDA

Closing date: Saturday, 15 September 2018

UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support.UNAIDS’ Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at

Vacancy No.: UNAIDS/18/FT28

Title: Assistant, Lome, Togo

Grade: G5

Contract type: Fixed-term Appointment

Duration of contract: 2 years

Date: 17 August 2018

Application Deadline: 15 September 2018

Organization unit: AI/RSD Regional Support Team, West and Central Africa (AI/RSD), AI/TGO Togo (AI/TGO) Duty station: Lome Togo


Provide leadership and coordinate support for an expanded UN system response to support countries towards ending the AIDS epidemic as part of the Sustainable Development Goals. To promote, support and provide guidance to national partners and the UN system in reaching Global AIDS targets by 2020 with a Fast-Track approach to rapidly scale up HIV services focused on populations and in locations most affected by the epidemic. Promote effective use of strategic information and documentation of trends on the epidemic and the response as well as provide intellectual leadership on the status of the response to HIV in the country. 

Main tasks and Responsibilities of the Position

Under the general supervision of the UNAIDS Country Director, working closely with others, the incumbent provides secretarial and administrative support, and is assigned part of or all the following duties and responsibilities

Secretarial: Screen incoming calls, emails, and correspondence and handle telephone queries, taking appropriate action, drafting and finalizing correspondence based on instructions or on own initiative; proof-reading and editing, for grammar and style, correspondence and documents before signatures; designing and/or drafting presentations in PowerPoint; managing the supervisor’s calendar, including setting up of meetings and appointments, preparing files with background materials; and ensuring coverage arrangements in the absence of supervisor.

Contracts: Prepare or oversee the preparation of, and manage the division/team contracts and agreements ensuring conformity with UNAIDS administrative rules and procedures, as well as tracking deliverables and payments.

Personnel-related issues: Monitor the contractual status of staff, drawing to the attention of the supervisor in a timely manner contract ending dates; initiate extensions where necessary; monitor due dates of performance evaluation reports, and coordinate travel and leave calendar.

Finance: Ensure proper application of financial and operational rules and strategies, within the delegated authority, focusing on achievement of results such as full compliance with UNAIDS rules and regulations of financial processes, maintenance of financial records and reports and support to UCD on audit follow up, as well as supporting the implementation of effective internal control framework; Country or Regional Office Finance business processes in consultation with the supervisor and office management.

Organization of meetings: Manage the planning of meetings organized or supported by office, as well as regular divisional/team meetings, including but not limited to drawing up agendas and preparing background files, drafting minutes and note for the record; organize conference calls and video conferences.

General Administration: Participate in the harmonisation of administrative and management systems within the office/team, sharing experiences and lessons learnt with others; developing and maintaining a comprehensive filing system; coordinating quarterly travel plans; and handling all aspects of travel arrangements for the supervisor and other staff/consultants. Perform other related duties as assigned, including replacing and backstopping for others as required.




Completion of secondary school, or relevant technical or vocational training.

Higher education.


1. Commitment to the AIDS response

2. Integrity

3. Respect for diversity

Core competencies

1. Working in teams

2. Communicating with impact

3. Applying expertise

4. Delivering results

5. Driving change and innovation

6. Being accountable



A minimum of five years’ experience in secretarial positions, including experience in dealing with administrative issues.

Experience with UNAIDS or WHO, and in the use of system such as ERP.
Experience in the UN System including knowledge of its rules and procedures


Excellent knowledge of French together with a working knowledge of English.

Knowledge of another UN official language
Additional Information

Please note that for this vacancy only nationals of Togo and legal residents holding a valid residence or work permit are eligible. A valid passport will be requested.Furthermore, we will only accept online applications for General Service vacancies.

Other similar positions at the same level may be filled from this vacancy notice.

Annual salary: (Net of tax)

8876,000 CFA Francs at single rate

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments. Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS’s e-Recruitment website at: . The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

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